Policies
Payment Information
The College will bill the fees for the fall semester in July and for the spring semester in December. Each student must check the Wilson College portal for their student bill. Bills are no longer mailed to students. Payment is due on or before the published date for the applicable semester. Students may need to participate in a tuition payment plan in order to meet financial obligations associated with their education. Students should contact the Student Financial Services Center to obtain information about the payment plan. Their email address is ssc@wilson.edu.
Payment plan payments begin in the fall semester for a 12-month period. The payment plan covers both fall and spring semesters, beginning July 20 and ending June 20. Overpayments made in the fall semester will be credited to spring semester, allowing student accounts to be paid in full by the end of the spring semester.
Non-Payment of Charges
Students are not permitted to register for classes in any new semester if their account for the previous semester has not been paid. Grades, academic transcripts, certificate of withdrawal and the diploma will not be issued unless all financial obligations to Wilson College have been met.
Student Payment Policy
PAYMENT REQUIREMENTS:
Invoices are not mailed to students. Students are required to check their student portal and Wilson College e-mail account for any balance related information.
Approved payment arrangements include:
NOTE: If a student has a history of nonpayment with Wilson College, the College reserves the right to bar a student from enrolling in a future payment plan.
The published due dates for invoices are as follows:
- Fall Semester – July 30
- J-term – December 15
- Spring Semester – January 6
- Summer I – May 1
- Summer II – June 15
Students who register for classes prior to the bill due date
Students must pay account balances in full for all previous terms prior to registration. For the upcoming term, students must have their account balance paid in full or have approved payment arrangements by the published due dates listed in this policy.
Students who register after the bill due date
Students must pay account balances in full for all previous terms prior to registration. For the upcoming term, students must pay account balances within 30 days following the assessment of tuition charges or the last day of the add/drop period, whichever is first.
Students in intended courses
New traditional students are registered for an intended full-time course load starting May 1st. During summer orientation, students will complete the course registration process. While final schedules are not published until August 1st, the bill will be updated to reflect actual course registration. Please note payment due dates above.
Failure to pay
Any student account with an outstanding balance as of the due date will be administratively dropped as of the following business day.
A student who is administratively dropped is not considered an enrolled student for the semester. As a result, an administrative drop restricts students from:
- Athletics or any other College sanctioned club or activity
- Student housing and meal plan
- Attending classes (both online and in person)
If a student is administratively dropped from classes, and then is able to satisfy her/his financial obligations, the student will need to re-register for all classes. In such cases, returning students must electronically re-enroll in courses through the student self-service portal. New students will need to contact the registrar’s office to re-enroll. The College does not guarantee that students are able to re-enroll in courses previously selected.
Semester Charges
Charges applied to the student’s account during the semester (example: book charges, fines, etc.) must be paid 30 days after the charge is placed on the account. Failure to make payment will be subject to a Business Office hold and late fee policies. No carryover balances are permitted and therefore all outstanding balances must be paid in full in order to start the next semester. If a balance remains, the student will be dropped from all future courses on the last day of the current semester. Any charges applied after the end of the semester (example: room fine) must be paid no later than the payment due date of the next semester.
All accounts with balances as of November 15th and April 15th will receive a Business Office Hold, regardless of when charges were added to the student’s account.
Withdrawal and Refunds Policy
Students who reduce their course load (except for full-time undergraduates maintaining 12 semester hours or more) by dropping or withdrawing from classes during the refund period of the semester will have the tuition refund calculated as of the date of the course drop. Discontinuing attendance from class or notifying the instructor does not constitute an official course drop. Without an official course drop, students will be responsible for all tuition. The date of the drop or withdrawal is based on the date that the student notifies the Registrar’s Office in writing and is not based on attendance.
Tuition refund periods are based on the length of the course. Depending upon attendance and withdrawal dates, a student’s financial aid may be adjusted accordingly. Federal financial aid regulations require the college to prorate financial aid for students who withdraw from all courses through 60% of the enrollment period even after initial aid disbursement.
If you plan to withdraw from your course(s), please contact your Student Financial Services Counselor and/or Financial Aid, so that you are fully aware of how your withdrawal may impact your bill and financial aid. They can be reached at ssc@wilson.edu or fa@wilson.edu.
Once the semester begins, there is no refund for any fees including but not limited to: bookstore (college store and/or electronic bookstore) charges, registration fees, lab fees, art studio fees, parking fees, equitation activity fee and any other special charges. Room charges are not refundable after the first day of occupancy. Meal plans are prorated through the last day on the Wilson College campus.
Tuition refunds for withdrawal from full-semester classes (14-15 week courses) are based on the following schedule:
|
Period of Withdrawal
|
Tuition Refund
|
Charge
|
|
*First week of semester
|
100%
|
0%
|
|
Second week of semester
|
75%
|
25%
|
|
Third week of semester
|
50%
|
50%
|
|
Fourth week of semester
|
25%
|
75%
|
Tuition refunds for withdrawal from compressed formats (7-9 week courses) are based on the following schedule:
|
Period of Withdrawal
|
Tuition Refund
|
Charge
|
|
*Days 1 to 3
|
100%
|
0%
|
|
Days 4 to 6
|
75%
|
25%
|
|
Days 7 to 9
|
50%
|
50%
|
|
Days 10 to 12
|
25%
|
75%
|
Please note that days reflect calendar days, not business days.
Courses that run on alternate compressed formats (less than 7 week courses) are prorated based on comparable periods. Please contact your Student Services Counselor to determine a refund, if any, before withdrawing from a course.
*The refund schedule does not follow the same schedule as the add/drop period.
Withdrawal and Financial Aid Policy
Withdrawal during a payment period of enrollment may be subject to federal regulatory requirements. Students receiving federal financial aid, such as a subsidized or unsubsidized Federal Direct Loan, Federal Direct PLUS Loan or Pell Grant, are also subject to a federal refund policy as well as Wilson’s refund policy.
Any student who withdraws from all classes during the semester before the end of 60 percent of the enrollment period (approximately the end of the ninth week) must have financial aid prorated.
Any student who stops attending all classes will be considered for financial aid purposes as an unofficial withdrawal. For example, if a student completed 30 percent of the payment period or period of enrollment, the student has earned 30 percent of the assistance she/he was originally scheduled to receive. Once the student has completed more than 60 percent of the payment period or period of enrollment, the student has earned all of her/his assistance. The financial aid office will determine the last date of attendance or participation in an academically-related activity in each course in determining the percentage of the enrollment period attended.
Military tuition assistance is also subject to proration through 60% of the enrollment period.
If the student received (or Wilson College received on the student’s behalf) less assistance than the amount that the student earned, the student will be able to receive those additional funds. If a student received more assistance than she/he earned, the excess funds must be returned to the federal aid programs.
The unearned portion of financial aid will be prepaid first from the aid used to pay institutional charges in the following order:
Unsubsidized Federal Direct Loans.
Subsidized Federal Direct Loans.
Federal Direct PLUS Loans.
Federal Pell Grant.
Iraq and Afghanistan Service Grants
Federal Supplemental Educational Opportunity Grant (FSEOG).
Other federal aid programs.
Students who have received money from financial aid refunds for living expenses may be required to repay some of the money disbursed to them. Repayments will be applied in the following order:
Unsubsidized Federal Direct Loans.
Subsidized Federal Direct Loans.
Federal Direct PLUS Loans.
Federal Pell Grant.
FSEOG.
Other federal, state, private or institutional sources of aid.
The student or parent (for Direct PLUS Loan only) must repay any unearned portion of federal aid that cannot be repaid by the College. Any loan funds that a student or parent must return are repaid in accordance with the terms of the promissory note. That is, the student or parent makes scheduled payments to the holder of the loan over a period of time.
If a student is responsible for returning grant funds, the student will not have to return the full amount. The law provides that the student is only required to return 50 percent of the grant assistance that has been received.
Students who fail all courses during the term will have the last date of attendance identified for each course to determine whether this refund policy will apply and their financial aid reduced or cancelled.
Deferment of Payment (Post-Baccalaureate Programs ONLY)
Effective Fall 2020 semester, only Wilson College students in post-baccalaureate programs whose employers may reimburse for tuition expense upon course completion may elect to defer payment. Students who have utilized the deferment of payment in the past who are not in post-baccalaureate programs may continue to do so until the completion of their degree.
All students who defer payment will receive a Business Office Hold prior to the end of the semester (Fall – November 15, Spring – April 15, Summer – July 30). The Business Office Hold will restrict access to grades, transcripts, registration, diplomas, etc. Once a student satisfies the balance for the semester in which they deferred payment, the Business Office Hold will be removed. The student will then be able to access final grades/transcripts to submit to their employer for reimbursement.
Students may elect to defer payment by completing the Deferred Agreement available through their Self Service (instructions attached). This agreement must be submitted within two weeks following the registration date or no later than the first week of the course. Students must complete the Deferred Agreement for each semester in which they intend to defer payment. Students who do not complete the Deferred Agreement must satisfy their account by the published due date. Students who register after the published due date must satisfy their account within two weeks. Failure to satisfy account balances may result in a Business Office Hold and Late Payment Fee(s).
The terms and conditions of the Deferment Agreement are as follows:
- There is a non-refundable fee of $50.00 per term (Fall, J-Term, Spring, Summer). This form must be submitted no later than the end of the first week of the semester OR two weeks following your registration date. This is a processing fee that does not apply toward the tuition owed to the College.
- Payment in full is due to Wilson College no later than 30 days after the last scheduled day of the semester, regardless of whether the student has received employer reimbursement by this deadline.
- A late payment fee of $75.00 per month will be assessed for every month the bill is past due.
- After three late payment fees, the student will be sent to collections. Collection costs of up to 45% will be added to the student’s balance. All fees related to this expense are the responsibility of the student.
- If you’re applying for/or receiving Financial Aid, please check with the Financial Aid Office PRIOR to accepting this agreement.
- All other college policies apply.