Student Schedules, Registration, and Academic Regulations

Adding or Dropping Courses

Any change in a student's planned program must be approved by the advisor online through the My Wilson Portal. Students will be permitted to adjust their schedules online through the first week of the semester.

If a student is unable to add a course online due to permissions or course capacity, they shall submit an add/drop form signed by the instructor and advisor indicating the changes or forward the permission of the instructor and advisor by email by the published add/drop date.

Add/Drop Deadline

All semester courses: Five days from first day of semester.

Compressed Format (7-8 weeks): Three days from first day of term.

Administrative Drop

It is ultimately the student’s responsibility to follow the appropriate drop procedure for any course(s) in which they do not wish to remain enrolled. Failure to do so may result in a grade of F for the course(s).

If a student registers for but does not attend a course by the end of the add/drop period, the Registrar’s Office will administratively drop the student from the course(s).

Note: For billing and financial aid purposes, an administrative drop will be recorded as a dropped course effective the day before the first day of the semester so there will be no charges incurred by the student.

Adding a Course without the Required Prerequisite

Admission of a student into a class without the prerequisite is at the discretion of the instructor. With permission from the academic adviser, the student may contact the instructor by email to request permission to enroll in the course. If in agreement, the student should forward the professor’s permission to the Registrar’s Office and copy their academic adviser.

Approval of Student Schedules

Each student is responsible for consulting with and obtaining the approval of their academic adviser for semesterly course registrations and overall planning of program completion.

Attendance

For in-person, hybrid, and synchronous online coursework, students are responsible for attending classes and all other meetings required for the course. In asynchronous online courses, students must engage in all course activities at least once a week (or more frequently if specified by the faculty member) and complete all assignments on time.

If unable to attend or participate actively in class, students are responsible for making whatever arrangements necessary for missed work. In the case of a medical absence or absence for similarly unavoidable reasons, an instructor will provide assistance, as possible, in making up the work if a student requests it.

An instructor may establish special attendance policies that are essential because of the nature of the course. A member of the faculty may designate in advance certain important class meetings at which attendance is required. Announcement of such a requirement will be made at least one week in advance. Students should not expect to receive permission for exceptions to this regulation.

Auditing Courses

An auditor is defined as a student who attends a course regularly without being required to take part in assignments, nor do they receive credit for the course.
Students requesting permission to audit a course must receive prior approval from the appropriate instructor.
The request to audit a course must be submitted to the Office of the Registrar no later than the last day of the add/drop period.
Students who audit courses are required to pay all additional or established fees associated with the class. A student receiving financial aid should contact the Financial Aid Office to determine what impact, if any, enrolling in a course for audit has on the student’s aid.
Courses taught one on one, by virtue of their participatory nature, do not qualify as classes that may be audited. These courses include, but are not limited to: independent studies, guided studies, and applied music.
A student who has audited a course may not request permission to receive Credit by Examination based on the audit alone.
The fact of the student’s attendance in a course as an auditor will be noted on the student’s permanent academic record if, in the opinion of the instructor concerned, the student’s regularity of attendance merits such a notation. The instructor will indicate this with the letters “AU” (audit).

Canceling Classes or Altering Course Format/Modality

Classes are to be held as scheduled. Except with the approval of the School Deans and Provost, no member of the faculty should omit or change the scheduled format/modality of a course or dismiss early.

Physical Campus Closure Course Policy

When the physical campus is closed due to inclement weather, power outages, or other unforeseen circumstances, faculty are required to provide either an online synchronous or asynchronous learning experience for students. Online synchronous classes would meet during the regular designated course period. Asynchronous course material (recorded lectures, forum conversations, etc.) should post by 4:00pm of the closure day. The manner in which academic instruction occurs is at the discretion of individual faculty members.

When the physical campus is delayed because of inclement weather, course contact hours may only be made up in an asynchronous manner.

Experiential learning courses (labs, studio art and dance courses, clinicals, etc.) should make up contact hours in the manner best befitting the specific course requirements.

Catalog Policy for Matriculated Students

Degree-seeking students must complete requirements as outlined in the College catalog for the year in which they matriculate into a degree program. If there are curricular changes (general education, major or minor), a student may choose to meet the requirements as outlined in the new catalog. The student must provide a statement in writing to the Office of the Registrar that they intend to complete the new curriculum. Should a student decide to change their degree, major, or minor, the student will be required to follow the most current requirements as determined in consultation with the Registrar.

Classification

For classification as a sophomore, a student will have completed satisfactorily at least 27 semester hours; as a junior, at least 60 semester hours; as a senior, at least 90 semester hours.

Course Evaluation

Student course evaluations are distributed to all students in every course two weeks prior to the start of final exams. Course evaluations are required to close by midnight the night before final exams begin. This process is overseen by the Office of Institutional Effectiveness. The student course evaluations should assist in the on-going assessment of student learning, as defined by institutional, program, and course objectives, and provide feedback to the faculty member with respect to teaching effectiveness and the strengths and weaknesses of individual courses. In addition to the faculty member, school deans have access to all course evaluation summary reports for courses in their area.

Course Load

Wilson College Undergraduate Enrollment in Fall and Spring

A student typically takes 30 semester hours per academic year (i.e., during the full Fall and full Spring semesters). A full-time student carries between 12 and 18 semester hours in the full-semester format.

Moreover, a student will carry a minimum of 12 semester hours in each full semester to be considered full time, a minimum of six semester hours in each full semester to be considered half time, and a minimum of nine semester hours in each full semester to be considered three-quarter time.

Wilson College Undergraduate Enrollment in Summer

Students may enroll in no more than two courses per term for a total of no more than 7 semester hours per term.

Note: Should a student be concurrently enrolled in full-semester courses (e.g., full Summer) and term coursework (e.g., Summer I, Summer II), the full-semester course(s) count toward the semester hour total for each term. For example, if a student is enrolled in a full-Summer, 4-semester-hour course, they may also take one 3-semester-hour course in Summer I and another 3-semester-hour course in Summer II.

Wilson College Online Undergraduate

The academic year consists of six terms (Fall I, Fall II, Spring I, Spring II, Summer I, and Summer II semesters). Students may enroll in no more than two courses per term for a total of no more than 7 semester hours per term.

Note: Should a student be concurrently enrolled in full-semester courses (e.g., full Fall, full Spring) and subterm coursework (e.g., Fall I, Fall II, Spring I, Spring II), the full-semester course(s) count toward the semester hour total for each term. For example, if a student is enrolled in a full-Fall, 4-semester-hour course, they may also take one 3-semester-hour course in Fall I and another 3-semester-hour course in Fall II.

Course Overload

Wilson College Undergraduate Enrollment in Fall and Spring

A student may enroll in more than 18 semester hours, but not more than 21 semester hours, in any full semester provided that they: (a) have a 3.3 grade-point average in the preceding semester or a 3.3 cumulative grade-point average; (b) were enrolled as a full-time student in the preceding semester; and (c) have the approval of their adviser.

Full-time tuition is charged for students enrolled in for 12 to 18 semester hours. Students enrolled in more than 18 semester hours will incur an additional charge per semester hour.

Wilson College Undergraduate Enrollment in Summer

A student may enroll in more than 14 semester hours for the Summer semester, but not more than 18 semester hours, in any full semester provided that they: (a) have a 3.3 grade-point average in the preceding semester or a 3.3 cumulative grade-point average; (b) were enrolled as a full-time student in the preceding semester; and (c) have the approval of their adviser.

Wilson College Online Undergraduate

A student may enroll in more than 7 semester hours, but not more than 9 semester hours, in any term provided that they: (a) have a 3.3 grade-point average in the preceding term or a 3.3 cumulative grade-point average; (b) were enrolled in at least 6 semester hours in the preceding term; and (c) have the approval of their adviser.

Note: A student may enroll in no more than 18 semester hours total across two terms (e.g., Fall I and Fall II) and the equivalent full semester (e.g., full Fall).

Accessibility Services Course Substitution Policy

General Information

In meeting graduation requirements, it is sometimes necessary to substitute one course for another, for various reasons. A course substitution is considered an accommodation for a student with a documented disability. To avoid prerequisite issues or a delay in graduation, this request should be submitted as early as possible; the student should work with their academic adviser initially, to confirm course requirements prior to submitting the completed form to the Accessibility Service Coordinator. Note that Wilson College may not consider requests in the last semester, so it is best to submit the petition prior to application for graduation. Courses that are considered for substitution are handled case by case, so the student should contact the Accessibility Service Coordinator prior to registering for any course that may require substitution.Approval is not guaranteed, nor does approval for one individual student imply that the same request will be approved for others. The student will be notified via email once the request is approved or denied.

Student Responsibilities

Before submission of a course substitution request, the details of the request should be discussed first with the student’s academic adviser, prior to consulting Accessibility Services. In some circumstances, substitution of a course requirement may be determined to be a reasonable and appropriate accommodation by the Accessibility Services Coordinator for a student with a properly documented disability. An accommodation of this nature is considered only when it has been confirmed that the student's disability has strong objective evidence that the student will be unable to fulfill the requirement. Consideration of a course substitution is done on a case-by-case basis. Course waivers are not granted. Gaining approval for a course substitution is often a lengthy process. Therefore, it is recommended that the student initiate the request as early as possible in their academic career.

The final decision regarding a course substitution will rest with the Registrar working on behalf of the Committee on Academic Procedures. The full Committee will only be consulted on an as-needed basis.

A student with a qualifying disability who would like to request a course substitution as a reasonable accommodation should:

Submit the appropriate information outlined in the eligibility process, verifying a disability that substantially limits the skills required for the successful completion of the required course. Please refer to the Accessibility Services page for information as to what constitutes appropriate written documentation. Students may be asked to provide additional documentation upon review. If additional documentation is needed to further justify an accommodation request, the student will be notified via email. The documentation should be submitted electronically or in person to the Office of Accessibility Services in the John Stewart Memorial Library, room 207.
Complete the Course Substitution Request Form describing difficulties encountered in past attempts to perform successfully within the subject area. The student should explain how the disability has impacted these attempts. The student is not required to identify the specific diagnosis in the written substitution requests, in order to protect confidentiality. This form should be submitted to the Accessibility Services Coordinator in the John Stewart Memorial Library, room 207.
Sign a waiver allowing the Accessibility Services Coordinator to share relevant, related information on behalf of the student with appropriate faculty/staff members and the Committee on Academic Procedures as part of the decision-making process.

The Registrar, on behalf of the Committee on Academic Procedures, will then review the student's request; students will receive a response in a timely manner.

Course Syllabi

By the first class day of the term, instructors will distribute the general work requirements and grading policies of the course. These include information, as appropriate, concerning attendance, participation in class, quizzes, papers, and examinations

Cross-Registration for Wilson College Undergraduate

Wilson College has arrangements with Shippensburg University and Gettysburg College that allow Wilson College students to take courses on these campuses that are not offered at Wilson. Students must be enrolled as full-time students on the Wilson College campus. See the Registrar for specific details and procedures.

Declaration of Major

Wilson College Undergraduate

Undergraduate degree candidates apply directly to their major of interest unless they have elected to enter as an undecided student. Should a student decide to change their major, they will complete the Change of Major Form. Likewise, when an undecided student is ready to declare their major, they will complete this same Change of Major Form.

Since Education and Veterinary Nursing majors have additional entrance requirements mandated by their accrediting bodies, students who indicate a major in Education or Veterinary Nursing will be noted as intended majors in the appropriate major area.

Education majors: Please see Official Acceptance Information for the Education Programs.

Veterinary Nursing majors: Please see Official Acceptance Information for the Veterinary Nursing Program.

Wilson College Online Undergraduate

Students enrolled in Wilson College Online programs apply directly to their major of interest. Should a student decide to change their major, they are limited to other Wilson College Online programs. In this case, students will complete the Change of Major Form.

Education majors have additional admissions requirements for the major. Please see Official Acceptance into the Education Programs.

Declaration of a Minor

Wilson College Undergraduate

Bachelor’s degree candidates enrolled at Wilson College who have previously declared a major may declare a minor in order to enhance their program of study. The student must complete a Declaration of Minor Form, which must be signed by the student’s academic adviser.

Wilson College Online Undergraduate

Bachelor’s degree candidates enrolled in Wilson College Online may declare a minor from those available in the Online College in order to enhance their program of study. The student must complete a Declaration of Minor Form, which must be signed by the student’s academic adviser.

Dismissal from a Course

An instructor may, based on a disregard for the stated policies in a course, request that the Committee on Academic Policies and Procedures dismiss a student from a course with the designation of W (withdrawn) entered on the student’s transcript. Conditions for readmission to the course will be granted only by the Committee on Academic Policies and Procedures.

Exceptions to Major Requirements

Any exception to a requirement in a major area must have the approval of the unit director/dean of the major area, who will submit the approval in writing to the registrar.

Leaves of Absence

A leave of absence is a period of time approved by the College during which the student is not in attendance but is considered a student of record.

A leave of absence may be granted to a matriculated Wilson College student upon completion of the Leave of Absence Form available in the Registrar’s Office. A leave of absence may not exceed one year. When a student returns from a leave of absence, the student returns under the same catalog year they followed before leaving.

A leave of absence is terminated in one of the following ways:

Return to the College – The student must notify the Registrar’s Office to register for courses.
Withdrawal from the College – The student must notify the College of the intent to withdraw. After one year, the student is automatically withdrawn from the College and will need to reapply in order to return.

A leave of absence is not granted for the purpose of taking a course for transfer credit from another institution. A student, working with an academic adviser, must obtain prior approval from the Academic Dean for any course from another institution if it is to apply toward Wilson College’s graduation requirements. The student must complete the Off-Campus Study Form available in the Registrar’s Office.

Students may take a leave of absence, provided they complete a Leave of Absence Form and return it to the Registrar’s Office or the Dean of Students by the last day of class in the semester.

Students who complete this process will receive a W (withdrawn) for each course in which they are enrolled when the leave of absence is granted. After the last day of class in the given semester, students may take a leave of absence without academic penalty only for reasons of illness, family crisis or other problems outside the student’s control and only with the prior approval of the Committee on Academic Policies and Procedures.

The official date of the leave of absence will be the date the completed form is returned to the College, not the date the student stopped attending classes. Students who stop attending classes and fail to officially take a leave of absence or withdraw from their course(s) will be assigned the grade of F (failure) for all courses in which they are registered.

Note: Regulations for financial aid and veteran’s education benefits may differ from academic regulations. A student should meet with a financial aid counselor to determine the impact of a leave of absence.

Extended Student Absences

An extended absence is defined as not being present in the course modality for more than one week and up to two weeks of classes during a semester or one week for accelerated courses. Extended absences are granted only in rare and unavoidable circumstances and must be approved through the process outlined below. If approved, the absence will be considered excused subject to specific syllabus policy; if not approved, it will be considered unexcused. While attendance/participation may be excused students are still responsible for the work.

Examples of circumstances that may qualify include serious illness or injury (including surgery or concussion), mental health crisis, death or serious illness of an immediate family member, jury duty, or other documented extenuating circumstances. Situations such as personal travel, family vacations or events, extracurricular activities not sponsored by the College, technology issues, or employment conflicts generally do not qualify.

Request Procedure

Students requesting an extended absence must:

Complete the Extended Absence Request Form and attach appropriate documentation (such as medical documentation or other verification of circumstances).
Submit the request to the Dean of Student Success (DSS) for review and determination. When possible, requests should be submitted in advance of the absence. Otherwise submit the form at the time of the event.

Review and Academic Considerations

The DSS will consult with the student’s faculty to determine whether it is feasible for the student to complete course requirements. In cases where it is feasible the Dean and faculty will work with the student to develop a reasonable plan for completing missed work or equivalent learning activities. Students are responsible for all missed work if an extended absence is approved.

Instructors may determine that the format of a class (such as laboratory, clinical, practicum, internship, studio, performance, discussion, or group activities) prevents completion through alternative arrangements. In such cases, the DSS will notify the student and work with them to determine the next step. The students may be advised or required to:

withdraw from the course;
petition for, and receive, an incomplete, if appropriate;
consult with financial aid about possible financial implications.

Absences Longer Than Two Weeks

Extended absences normally do not exceed two weeks. Students whose circumstances require a longer absence will be referred to the DSS to determine whether a Leave of Absence from the College is appropriate. In cases involving medical circumstances, the student may be required to work with the Wellness Center to determine appropriate next steps.

Students remain responsible for understanding course requirements and completing all necessary withdrawal or enrollment changes according to published deadlines.

Short-Term Student Absences

Policies relating to short-term student absences (i.e., funerals, illnesses, medical treatments, pregnancies, etc.) will be determined by individual faculty members.

Military Leave of Absence Due to Deployment

Wilson College recognizes the important contributions of its military students to the safety and well-being of the country. The College recognizes that qualified students under this policy may be required to satisfy military obligations outside their control, and often with little notice, including being called to active duty, specialized training, or disaster relief efforts.

In accordance with the HEROES Act and in alignment with Wilson’s mission this policy provides the structure and procedures in support of Active Duty members of the United States Armed Forces, members of the National Guard or Reserve and international military students that are activated for duty, or receive Deployment or Temporary Duty orders that require extended absence and/or inability to perform academic work for a sustained period of time during an academic term.

This policy covers the process of applying for, managing, and returning from a Military Leave of Absence (MLOA) to minimize disruptions and ensure equitable academic, financial and administrative treatment.

Application for Military Leave of Absence

Written Request: Students must submit a request in writing to the Dean of Student Success (DSS).
Documentation: Students must provide a copy of military orders or official unit documentation indicating forthcoming orders.
Consultation: The student will meet with the DSS (or designee) to discuss course options, incomplete grades, and required forms.
Implementation: Once approved, the request is forwarded to the Registrar for official processing.
Emergency Notification: If a student’s orders prevent personal notification, an authorized individual may notify the College on their behalf.

Management of Leaves of Absence:
- The campus DSS is the primary contact with the student while on leave.
- Military leave of absence begins the semester the student receives orders and can last up to five years.
- During leave:
  1. The student’s Wilson computing accounts, including email, will remain active.
  2. The student will have access to necessary advising and assistance offices on campus.
  3. Unless the student re-enrolls sooner, the DSS will follow up annually to confirm the student is still in active-duty military service.

Options for Courses:

Students may choose from the following options. Decisions may be made on a course-by-course basis at any point during the semester through the end of final examinations.

Option 1: Full Withdrawal:

The students withdraws from all active courses and receive a 100% refund of tuition and fees.
A grade of W is recorded with a notation: “Withdrew due to Military obligations”.

Option 2: Combination of Withdrawal (W) and Incompletes (I).

The student withdraws from one or more courses and takes an incomplete grade(s) in others.
Coursework may be completed in consultation with the instructor and advisor within agreed period, up to two years.
If the course cannot be completed for any reason the “I” will revert to a “W” with a notation: “Withdrew due to Military obligations”.

Students may initiate either option through the DSS at the same time they submit their MLOA application. Alternatively, students may work directly with the Registrar’s Office to process the withdrawals and provide the required documentation. Either office will ensure a single point of contact to minimize administrative burden on the student.

Financial Aid

Students receiving financial aid may withdraw without penalty. Presenting a copy of military orders to the Financial Aid Office will receive a 100% refund of tuition and fees with all financial aid funds being returned to that source.
After withdraw, students will have a zero-balance, except for prorated room and board charges, if applicable, for the term in which the Deployment occurs.
Spouses, partners, dependents, or family members of the military member receiving orders, where such orders prevent continued enrollment, will also receive the same consideration as described above.
If a student receives a refund in excess of federal or state financial aid, the student is responsible for the repayment of those funds.
Students who withdraw from only a portion of their courses will receive a prorated reimbursement of tuition and fees if enrolled in fewer than nine credits after withdrawal. Prorated room and board fees may also apply.

Transcripts

Student transcripts reflecting a military withdrawal will include the notation: “Withdrew due to military obligation”
Students may request removal of this notation by contacting the Registrar’s office.

Housing

If a student is unable to remove their belongings from the residence hall prior to deployment or arrange for a designee to do so, Wilson College will coordinate with a licensed company (such as Ship My Room) to returned the items to the student’s home address at no cost to the student.

Return from leave

Upon returning from deployment, student must contact the DSS Office to notify the College of their intent to return. The DSS will:

Notify the Financial Aid and Registrar.
Coordinate course enrollment with the student’s Academic Advisor.
Facilitate any necessary return processes, including campus housing.

Students will not need to reapply for admission to the College or their academic program if their leave does not exceed five years.

Returning students:

Those away for fewer than two consecutive semesters may continue under the academic requirements of their original catalog year.
Those away for two or more semesters may, with advisor consultation, elect to follow the catalog in effect at their time of return.
Recognizing that tours of duty frequently exceed one year, e the College will make every reasonable effort to accommodate students through exceptions and course substitutions, provided these do not compromise academic integrity or degree quality.
Returning students must meet the GPA, financial and disciplinary requirements applicable to all students.

Student Employees

Wilson College realizes that students may also have additional roles on campus, and other policies govern leaves of absence from those roles. Students who are also employees should consult Leaves for Military Duty regarding their employment.

Military Temporary Absence Due to Drill and Annual Training

Wilson College supports students called to Active Duty for Training (ADT) in the U.S. military and those serving actively in the Reserves or National Guard. The College recognizes that such service may occasionally conflict with class attendance or assignment deadlines. Time commitments include necessary travel time to and from the military duty location.

Students shall be excused from class attendance for short-term military absence with required advance notice and coordination with faculty. Short absences due to service obligations may be reasonably accommodated during the semester/term, provided that satisfactory academic progress is being made prior to the absence.

Students shall be provided with a reasonable opportunity to complete assignments or examinations missed during a short-term military absence, comparable to the timeframe afforded to other students who did not have the service obligation.

Process

Course Planning:

Military students should consult with their Faculty Advisors when planning courses, to ensure the ability to successfully complete a course if there is a known military associated absence that will impact class attendance/ participation.

Advance Notice:

Students should inform professors in writing (email is acceptable) at the beginning of the semester/term of any potential absences due to required short-term or ADT military service and provide updates of revised obligation dates in a reasonable and timely manner. Failure to inform professors in a reasonable and timely manner, may forfeit the protections of this policy.

Documentation:

Students seeking excused absence, or reasonable accommodation are required to provide their faculty member a copy of official military orders, email or letters from unit supervisors, or other written evidence of the mandatory short-term absence.

Faculty and Military Student Communication Responsibility:

Faculty and Students should meet to review the request and written documentation to determine the start and end dates of the military duty as it impacts class attendance or class assignments. They should establish expectations for making up missed work of exams. Examples include:

Completing assignments in advanced
Pre-scheduling make-up due dates
Submitting an alternative assignment

If the military obligations requires an absence of more than 1 week at one time, the student and faculty should discuss the feasibility of successful completion of the course given the extended absence and the nature of the course. This is of particular significance for accelerated courses and courses requiring on-site participation. Faculty are encouraged to work collaboratively with students to find fair and equitable options whenever possible.

Absence:

Faculty shall excuse short-term class absences of up to two weeks

during a semester or term if the student is otherwise making satisfactory progress.

Course Requirements:

Students are generally not be expected to complete any academic work while on required military service due to limited access to resources and free-time. Faculty are encouraged to provide reasonable accommodations to assist students in completing missed requirements upon return.

Student Responsibility:

It is the responsibility of the student to request the opportunity to complete missed work and to fulfill coursework obligations according to the terms mutually agreed upon with the instructor.

If an extended absence renders course completion impractical, students may choose to withdraw from one or more courses. For orders requiring absences lasting longer than two weeks, students may pursue a military withdrawal directly through the Wilson Registrar’s Office or DSS.

Appeal:

If the military student has met all requirements above and cannot reach a resolution with the professor(s), the student may follow the Academic Appeals Policy and Procedure.

If a resolution cannot be achieved through this process, the student who provide the verified orders for the absence can have the course(s) administratively dropped and 100% of the tuition for the course(s) refunded as allowable by law.

Student-Athletes: Missed Work

The college has a strong commitment to its NCAA-affiliated athletics program, IHSA-affiliated equestrian teams and ECAC esports teams. While academics must take precedence over athletics, we recognize the importance of athletics in the education of Wilson students. Generally, an absence for scheduled athletic events shall be considered an *excused absence, permitting the student to make up the work. However, for appropriate academic reasons, a faculty member may refuse to grant an excused absence. As mandated by the NCAA, the college must have a Faculty Athletics Representative whose duties are listed in this section under number 4.

Responsibilities of the Athletics Director and Director of esports (esport athletes only):
- Make athletic schedules and rosters available.
- Confirm the academic eligibility of student- athletes.
- Meet with athletes on academic probation and with any athlete appearing to have academic difficulties, as requested.
- Convey academic regulations, policies and expectations to student-athletes and staff.
- Attempt to reduce academic conflicts via strategic scheduling of competition and class registration.
- Monitor academic progress.
Responsibilities of the Faculty:
- Grant *excused absences to student-athletes for dates of competition whenever possible.
- Inform the student of any dates where attendance is mandatory before the final withdrawal date for the course. These dates must appear on the course synopsis form or on the course syllabus.
- Attempt to resolve any conflict without imposing an academic penalty on the student.
- Communicate student-athlete attendance concerns via the retention alert system. In the case of NCAA or ISHA related sports, concerns can also be shared with the Athletics Director and/or the Faculty Athletics Representative.
- Recognize that postponed games must be made up at the next available date and in some instances the next day. Athletes should inform the faculty as soon as a change is made but the notice may be short due to conference make up regulations.
Responsibilities of the Student-Athlete:
- Recognize that academics take priority over athletics.
- Attend all classes and complete all assignments in a timely manner.
- Provide faculty with the Academic Conflict Form to inform them of absences necessitated by scheduled athletics events, as soon as their season begins (if the form is not provided to the faculty, athletic absences will be considered unexcused).
- Request *excused absences based on the following time frames:
  - *Home games: Maximum of 90 minutes prior to game time and 30 minutes after the game is completed.
  - *Away games: Maximum of 15 minutes prior to bus departure and return.
- Inform faculty immediately if a game is postponed and provide the rescheduled date.
- Expect to make-up all work due to athletics-related absences and initiate communication with faculty member to do so.
- If a conflict cannot be resolved with the faculty member, inform the Faculty Athletics Representative.
Responsibilities of the Faculty-Athletics Representative. The Faculty Athletics Representative position is a requirement for membership in the NCAA. As stated by the NCAA, the primary duties of the Faculty Athletics Representative are:
- Maintain the academic integrity of the athletics program.
- Monitor performance of student-athletes in conjunction with the Registrar and through active participation as a member of the CARE Team, including supporting strategies to proactively respond to Retention Alerts submitted by faculty regarding academic performance of student-athletes.
- Monitor and facilitate the delivery of academic services to student-athletes.
- Serve as an ombudsman in the resolution of conflicts relevant to the academic affairs of the student-athlete.
- Meet with athletics teams to discuss academic policy and expectations of student-athletes.
- Support the Athletics Faculty Mentor Program development via identifying quality pairings of mentors and teams while guiding faculty in how to further support student-athletes academic success.
- Provide pertinent updates to faculty regarding issues related to student-athlete performance or academic success strategies on regular intervals.
Responsibilities of the Coach:

Recognize that academics take priority over athletics.
Communicate schedules to athletes at the beginning of season, including departure and return times and ensure that student-athletes submit Academic Conflict Forms to faculty members during first week of season.
Support and enforce the academic regulations policy.
Monitor student-athlete grade reports and conduct academic based meetings with students with one or more low grades. Support students in accomplishing prescribed academic success plans and/or implementing effective use of Academic Success Center services.
Effectively utilize the support of Faculty Mentor, NCAA Faculty Athletics Representative and Academic Success Center for all members of the team.

Waitlist Policy During Priority Registration/Open Registration Period

During the priority registration period, students who are interested in taking a closed class should place themselves on the course waitlist. The computer automatically ranks waitlisted students in the order they are added to the waitlist.

When priority registration closes, the Registrar and the Vice President for Academic Affairs will review all closed courses with waitlists. When appropriate, and with faculty consultation, waitlisted students may be added to existing courses or additional sections may be added.

If it is not possible or reasonable to make accommodations for waitlisted students, the students will remain on the waitlist until the first day of class. If there are drops in a waitlisted course, students will be accommodated in order, corresponding to their standing on the waitlist.

In cases of extreme circumstances – those completely beyond a student’s control (e.g., severe illness, hospitalization, death in the immediate family, etc.) – the Registrar or the Vice President for Academic Affairs may accommodate a student who is a junior or senior, regardless of their priority on the waitlist. Please note that failure to register during the appropriate priority period or procrastination does not constitute extreme circumstances.

Waitlist Policy During Add/Drop Period

During the add/drop period, each faculty member will determine who will be added to her/his courses. Priority ranking on the waitlist does not apply during the add/drop period. Students who had been waitlisted for a course should contact the instructor directly to inquire about adding the course.

Withdrawal From a Course

Requests to withdrawal from a course must be submitted by the student to the Registrar’s Office in writing. Students should complete the Withdrawal Form, which requires approval by the adviser. Following, the instructor is notified of the student’s withdrawal.

Students may withdraw through the 10th week of a full-semester course with the designation of W (withdrawn). Courses that run on alternate compressed formats have equivalent withdrawal deadlines established. Full-semester and subterm withdrawal deadlines are published on the official academic calendar. If a student has any questions, they may contact the Registrar’s Office.

It is the student’s responsibility to officially withdraw from any course in which they are enrolled, whether or not they have ever attended. If the student does not withdraw, a grade of F (failure) will be recorded for the course. A student who wishes to receive the designation of W (withdrawn) for medical reasons must submit such evidence to the Registrar to be reviewed by the Vice President for Academic Affairs.

Withdrawal From the College

If a student is contemplating withdrawing from the College, an appointment should be made with the Dean for Student Success to discuss the withdrawal process. Withdrawing has numerous and broad implications for the student, including but not limited to academic, athletic, financial, and residential. They also are advised to discuss the matter with their academic adviser, family, and the appropriate staff members, including financial aid.

Students may officially withdraw from the College provided they complete the required paperwork by the last day of class in the semester.

Students who complete this process will receive a W (withdrawn) for all courses in progress that semester. After the last day of class in the given semester, but before or on the last day of exams, students may withdraw from the College without academic penalty only for reasons of illness, family crises, or other problems outside the student’s control, and only with ~~prior~~ approval of the Committee on Academic Procedures.

The official date of the withdrawal will be the date that the student notifies the College in writing that they will be withdrawing, not the date the student stopped attending classes. Students who stop attending classes and fail to officially withdraw from the College will be assigned the grade of F (failure) for all courses in which they are registered for the semester.

The student is responsible for any and all charges. Please see the student billing and financial policies. For questions, please contact Student Financial Services.

In order to re-enroll in the College, a student must reapply and follow all the appropriate admissions procedures. When a student is readmitted to the College, they must follow the current catalog year, not the catalog year of their prior enrollment.

Conferral of an Associate's Degree for Withdrawing Students

Students in good academic standing who withdraw from Wilson College, or who have not enrolled for three successive semesters, and who have earned a minimum of 60 semester hours will automatically be audited to determine if their completed credits would make them eligible for a Wilson College associate’s degree. The degree would be awarded if the following conditions were met:

The student has successfully completed 60 semester hours, with at least 30 semester hours completed at Wilson College;
The student has achieved a minimum cumulative grade-point average of 2.0 for graduation — higher if required for the particular associate degree.
The student has achieved a minimum grade-point average of 2.0 in all the courses that constitute the major.
The student has completed the curricular requirements for one of Wilson’s associate degrees.

If the above conditions are met, the student will then be awarded the specific associate degree.

Workload Guidelines

In addition to the official contact hours of a course, the instructor understands that an average student will spend approximately 2-3 hours per semester hour studying and working on assignments. Depending on the individual student, more or less time per semester hour may be required to successfully complete the course.

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