Student Schedules and Registration

*Adding or Dropping Courses

Any change in a student’s planned program must be approved by the adviser. Each change should be submitted to the registrar’s office on a form provided by that office and approved by the Committee on Academic Policy and Procedures.

*Administrative Drop

If a student registers but does not attend the first class of the semester, the Office of the Registrar will administratively drop the student from the course(s). For billing and financial aid purposes, an administrative drop will be recorded as a dropped course effective the first day of the semester, and the student will not be responsible for charges for the course(s).

However, it is still the student’s responsibility to complete the process by submitting a Drop/Add Form to the registrar’s office. Failure to do so may result in a grade of F for the course(s).

*Admitting Students into a Course

Admission of a student into a class without the prerequisite or after the first week of classes is at the discretion of the instructor.

*Approval of Student Schedules

Each student is responsible for consulting with and obtaining approval of the academic adviser for planning a program.

*Auditing Courses

• An auditor is defined as a student who attends a course regularly without being required to take part in recitation, written work or final examination, and without receiving credit for the course.
• Students requesting permission to audit a course must receive prior approval from the appropriate faculty member.
• The request to audit a course must be submitted to the Office of the Registrar no later than the last day of the add/drop period.
• Students who audit courses are required to pay all additional or established fees associated with the class. A student receiving financial aid should contact the financial aid office to determine what impact, if any, enrolling in a course for audit will have on the student’s aid.
• Courses taught one on one, by virtue of their participatory nature, do not qualify as classes that may be audited. These courses include, but are not limited to: independent studies, guided studies and applied music.
• A student who has audited a course may not request permission to receive Credit by Examination based on the audit alone. The fact of the student’s attendance in a course as an auditor will be noted on the student’s permanent academic record if, in the opinion of the instructor concerned, the student’s regularity of attendance merits such a notation. The instructor will indicate this fact by the letters “P.R.” (permanent record).

Canceling Classes Prior to Vacation

Classes are to be held as scheduled at the first and last scheduled session of each course and in the periods immediately preceding and following designated vacation periods. Except with the approval of the dean of the faculty, no member of the faculty should omit or change from the scheduled hour, or dismiss early the last session in any course before or the first session in any course after the stated vacations.

Classification

For classification as a sophomore, a student will have completed satisfactorily at least 27 semester hours; as a junior, at least 60 semester hours; as a senior, at least 90 semester hours.

*Catalog Policy for Matriculated Students

Degree-seeking students must complete requirements as outlined in the College catalog for the year in which they matriculate into a degree program. If there are curricular changes (general education, major or minor), a student may choose to meet the requirements as outlined in the new catalog. The student must provide a statement in writing to the Office of the Registrar that she or he intends to complete the new curriculum. Should a student decide to change her/his degree, major or minor, the student may be required to follow the most current requirements as determined in consultation with the registrar.

Course Load

A student normally takes 30 semester hours per academic year. A student will carry a minimum of 12 semester hours in each semester to be considered full time, a minimum of six semester hours in each semester to be considered half time, and a minimum of nine semester hours in each semester to be considered three-quarter time.

Course Overload

A student may enroll in more than 18 semester hours, but not more than 21 semester hours, in any semester provided that she/he: (a) has a 3.3 grade-point average in the preceding semester or a 3.3 cumulative grade-point average; (b) was enrolled as a full-time student in the preceding semester; and, (c) has the approval of her/his adviser.

Full-time tuition is charged for students enrolled in for 12 to 18 semester hours. Students enrolled in more than 18 semester hours will incur an additional charge per semester hour.

Cross-Registration

Wilson College has arrangements with Shippensburg University and Gettysburg College that allow Wilson College students to take courses on the two campuses that are not offered at Wilson. See the registrar for specific details and procedures.

Declaration of Major

A bachelor’s degree candidate should declare a major during the semester in which 60 semester hours will be completed. An associate degree candidate should declare a program during the semester in which 27 semester hours will be completed. The student must obtain written approval from her/his current adviser and submit the form to the registrar when registering for the following semester.

Declaration of a Minor

Bachelor’s degree candidates may declare a minor in order to enhance their academic programs. A form is available in the registrar’s office that requires the student to list all courses the student plans to take in order to fulfill the minor. The student’s adviser must sign the form.

*Dismissal from a Course

An instructor may, based on a disregard for the stated policy for a course, request that the Committee on Academic Policy and Procedures dismiss a student from a course with the designation of W entered on the records. Conditions for readmission to the course will be granted only by the Committee on Academic Policy and Procedures.

Summer Coursework

Courses taken over the summer must be approved by the student’s academic adviser. No more than 16 semester hours may be taken over the summer months (end of spring semester to beginning of fall semester).

*Waitlist Policy During Priority Registration/Open Registration Period

During the priority registration period, students who are interested in taking a closed class should place themselves on the course waitlist. The computer automatically ranks waitlisted students in the order they are added to the waitlist.

When priority registration closes, the registrar and the vice president for academic affairs will review all closed courses with waitlists. When appropriate, and with faculty consultation, waitlisted students may be added to existing courses or additional sections may be added.

If it is not possible or reasonable to make accommodations for waitlisted students, the students will remain on the waitlist until the first day of class. If there are drops in a waitlisted course, students will be accommodated in order of their standing on the waitlist.

In cases of extreme circumstances – those circumstances completely beyond a student’s control (e.g., severe illness, hospitalization, death in the immediate family, etc.) – the registrar or the vice president for academic affairs may accommodate a student who is a junior or senior, regardless of her/his priority on the waitlist. Please note that failure to register during the appropriate priority period or procrastination does not constitute extreme circumstances.

*Waitlist Policy During Add/Drop Period

During the add/drop period, each faculty member will determine who will be added to her/his courses. Priority ranking on the waitlist does not apply during the add/drop period. Students who had been waitlisted for a course should contact the instructor directly to inquire about adding the course.

*Withdrawal From a Course

Withdrawal from a course requires approval by the adviser and the instructor. Students may withdraw from a course through the 10th week of the semester with the designation of W (withdrawn). It is the student’s responsibility to officially withdraw from any course scheduled, whether or not they have ever attended. If the student does not attend and does not withdraw, the name will remain on the class list and a grade of F will be recorded for the course. A student who wishes to receive the designation of W for medical reasons must submit such evidence to the dean of the College.