Policies

Payment Information

The College will bill the fees for the fall semester in July and for the spring semester in December. Each student must check the Wilson College portal for their student bill. Bills are no longer mailed to students. Payment is due on or before the published date for the applicable semester. Students may need to participate in a tuition payment plan in order to meet financial obligations associated with their education. Students should contact the Student Services Center to obtain information about the payment plan.

Payment plan payments begin in the fall semester for a 12-month period. The payment plan covers both fall and spring semesters, beginning July 20 and ending June 20. Payments made in the fall semester will be credited to spring semester, allowing student accounts to be paid in full by the end of the spring semester.

Non-Payment of Charges

Students are not permitted to register for classes in any new semester if their account for the previous semester has not been paid. Grades, academic transcripts, certificate of withdrawal and the diploma will not be issued unless all financial obligations to Wilson College have been met.

Withdrawal and Refunds Policy

Students who reduce their course load (except for full-time undergraduates maintaining 12 semester hours or more) by dropping or withdrawing from classes during the refund period of the semester will have the tuition refund calculated as of the date of the course drop. Discontinuing attendance from class or notifying the instructor does not constitute an official course drop. Without an official course drop, students will be responsible for all tuition. The date of the drop or withdrawal is based on the date that the student notifies the Registrar’s Office in writing and is not based on attendance.

Tuition refund periods are based on the length of the course. Depending upon attendance and withdrawal dates, a student’s financial aid may be adjusted accordingly. Federal financial aid regulations require the college to prorate financial aid for students who withdraw from all courses through 60% of the enrollment period even after initial aid disbursement.

If you plan to withdraw from your course(s), please contact your Student Services Counselor and/or Financial Aid, so that you are fully aware of how your withdrawal may impact your bill and financial aid.

Once the semester begins, there is no refund for any fees or housing charges. Meal plans are prorated. Tuition refunds for withdrawal from full-semester classes (14-15 week courses) are based on the following schedule:

Once the semester begins, there is no refund for any fees or housing charges. Meal plans are prorated. Tuition refunds for withdrawal from compressed formats (7-9 week courses) are based on the following schedule:

Please note that days reflect calendar days, not business days.

Courses that run on alternate compressed formats (less than 7 week courses) are prorated based on comparable periods. Please contact your Student Services Counselor to determine a refund, if any, before withdrawing from a course.

*The refund schedule does not follow the same schedule as the add/drop period.

Note: All requests for withdrawal must be in writing.

• The date of withdrawal is considered to be the day on which the College approves the withdrawal.
• Students enrolled in the traditional undergraduate and Adult Degree Programs withdraw through the Office of the Registrar.
• The student’s meal plan will be prorated through the last day on the Wilson College campus.

The following charges are not refundable if a student leaves the College during a semester: bookstore (college store and/or electronic bookstore) charges, registration fees, lab fees, art studio fees, parking fees, equitation activity fee and any other special charges. Room charges are not refundable after the first day of occupancy.

Withdrawal and Financial Aid Policy 

Withdrawal during a payment period of enrollment may be subject to federal regulatory requirements. Students receiving federal financial aid, such as a subsidized or unsubsidized Federal Direct Loan, Federal Direct PLUS Loan or Pell Grant, are also subject to a federal refund policy as well as Wilson’s refund policy.

Any student who withdraws from all classes during the semester before the end of 60 percent of the enrollment period (approximately the end of the ninth week) must have financial aid prorated. 

Any student who stops attending all classes will be considered for financial aid purposes as an unofficial withdrawal. For example, if a student completed 30 percent of the payment period or period of enrollment, the student has earned 30 percent of the assistance she/he was originally scheduled to receive. Once the student has completed more than 60 percent of the payment period or period of enrollment, the student has earned all of her/his assistance. The financial aid office will determine the last date of attendance or participation in an academically-related activity in each course in determining the percentage of the enrollment period attended.

Military tuition assistance is also subject to proration through 60% of the enrollment period. 

If the student received (or Wilson College received on the student’s behalf) less assistance than the amount that the student earned, the student will be able to receive those additional funds. If a student received more assistance than she/he earned, the excess funds must be returned to the federal aid programs.

The unearned portion of financial aid will be prepaid first from the aid used to pay institutional charges in the following order: 

Unsubsidized Federal Direct Loans.

Subsidized Federal Direct Loans.

Federal Direct PLUS Loans.

Federal Pell Grant.

Federal Supplemental Educational Opportunity Grant (FSEOG).

Other federal aid programs.

Students who have received money from financial aid refunds for living expenses may be required to repay some of the money disbursed to them. Repayments will be applied in the following order:

Unsubsidized Federal Direct Loans.

Subsidized Federal Direct Loans.

Federal Pell Grant.

FSEOG.

Other federal, state, private or institutional sources of aid.

The student or parent (for Direct PLUS Loan only) must repay any unearned portion of federal aid that cannot be repaid by the College. Any loan funds that a student or parent must return are repaid in accordance with the terms of the promissory note. That is, the student or parent makes scheduled payments to the holder of the loan over a period of time.

If a student is responsible for returning grant funds, the student will not have to return the full amount. The law provides that the student is only required to return 50 percent of the grant assistance that has been received.

Students who fail all courses during the term will have the last date of attendance identified for each course to determine whether this refund policy will apply and their financial aid reduced or cancelled.